Organogram template
Business templates
An organogram template is an editable Word document showing who reports to whom. It suits businesses, committees, stokvels, student projects and community groups. The hierarchy table records positions, names, reporting lines and responsibilities. Organisation details and sign-off fields are included. Use it to explain roles, then update it when the structure changes.
What's in the template
Organogram template
Organogram
Use this editable hierarchy table to show roles and reporting lines. Replace bracketed examples, add or remove rows, and keep one row per position.
| Organisation or group | [organisation or group name] |
|---|---|
| Document owner | [name and role] |
| Prepared on | [date] |
| Version | [version or date] |
Purpose and scope
| Purpose | [what this organogram shows] |
|---|---|
| Scope | [team, branch, committee or project covered] |
For a small business, place the owner or director at the top. For a stokvel or committee, use the agreed chairperson or coordinator.
Hierarchy table
Enter each position on its own row. In Reports to, use the title of the role above it. Use None for the top role.
| Level | Position or role | Name | Reports to | Main responsibilities | Work contact |
|---|---|---|---|---|---|
| [example: Leadership] | [example: Chairperson] | [example: Naledi Mokoena] | [example: None] | [example: Leads meetings and coordinates decisions] | [example: work contact] |
| [example: Administration] | [example: Secretary] | [example: Thabo Dlamini] | [example: Chairperson] | [example: Keeps minutes and member records] | [example: work contact] |
| [example: Finance] | [example: Treasurer] | [example: Lerato Khumalo] | [example: Chairperson] | [example: Tracks contributions and prepares summaries] | [example: work contact] |
Delete the example rows before sharing. Add rows for every role in scope, including vacant posts.
Additional reporting notes
| Shared reporting | [details or none] |
|---|---|
| Vacant positions | [position or none] |
| Acting arrangements | [details or none] |
Review and approval
Prepared by: [name and signature]
Reviewed by: [name and signature]
Approved by: [name and signature]
| Approval date | [date] |
|---|
Keep the approved copy with your group records. Share it with people who need the role information.
How to fill it in
- Organisation details Enter the organisation or group name, document owner, preparation date and version. Use a title people will recognise.
- Purpose and scope Explain what the organogram is for. Name the team, branch, committee or project it covers.
- Hierarchy table Replace the bracketed examples with your actual roles and names. Add or remove rows to match the structure.
- Reporting lines For each role, enter the title it reports to. Use None for the top role.
- Responsibilities and contacts Keep each responsibility brief and specific to the role. Add a suitable work contact, not private details unless agreed.
- Additional reporting notes Record shared reporting, vacant positions and acting arrangements. Write none where a field does not apply.
- Review and approval Check role titles, names and reporting lines with the people involved. Complete the sign-off fields before sharing the chart.
Tips before you send it
- Put the top role first, followed by the roles that report to it.
- Use role titles in the Reports to column, not a person's name.
- Keep responsibilities short and focused on what each role handles.
- Use work contact details and avoid adding private numbers without agreement.
- Mark vacant or acting roles clearly, then update the chart when they change.
- Remove the example rows and any unused blank rows before sharing.
Questions & answers
Can I change the reporting table in Word?
Yes. Add or remove table rows in Word. Edit the text in each cell to suit your organisation.
Should I include every person in the group?
Include the positions covered by the chart and the people currently in them. If a role is vacant, show that in the name or notes.
What if someone reports to more than one person?
Name the main reporting role in the table. Explain other reporting in Shared reporting and confirm the wording with the people involved.
Can a stokvel use this organogram?
Yes. Use agreed roles such as chairperson, secretary and treasurer. Record only reporting lines your members recognise.
Does an organogram replace a job description?
No. An organogram shows who reports to whom. A job description explains duties in more detail.
Related documents
Govnet is an independent information portal. Generated PDFs are unsigned drafts.