UIF UI-19 form
Labour & UIF
Use the UI.19 employer declaration to report employee details. It confirms employment status and history, salary and hours worked. For a manual declaration, download the form and submit the completed form by email or at a labour centre. Employers with electronic payroll systems can send live payroll files or visit a nearby labour centre.
Prepare your document
This is a field worksheet, not an official UI-19 or a submission. Use it to gather the details, then copy them onto the current official UI-19 from the Department of Employment and Labour.
Official downloads
How to use it
- Find the form The Department of Employment and Labour forms catalogue lists UI19_employers declarations. Use that entry to identify the employer declarations PDF. The catalogue is the place to look for the form when preparing a manual declaration.
- Check the details you will declare Use the employer’s records as you prepare the form. The UI.19 confirms employment status and history, salary and hours worked. Check those details against the employee’s employment information before submitting the declaration.
- Email a manual declaration For manual declarations, download a UI.19 form. After completing the form, send it to uif.declarations@labour.gov.za. This email route is for a completed manual declaration.
- Submit a manual form at a labour centre You can take a completed manual form to a labour centre. Labour centres continue accepting the submission of manual UI-19 forms at all labour centres. Choose this route if you are submitting the manual declaration in person.
- Use the electronic payroll route If the employer has an electronic payroll system, it may declare employees by sending live payroll files to Declarations@labour.gov.za, or by visiting a nearby labour centre for services. This route covers live payroll files, rather than a completed manual form.
Document checklist
- Find the employer declarations form The Department of Employment and Labour forms catalogue lists UI19_employers declarations. Find that entry when preparing a manual declaration, so you open the employer form rather than a different UIF document.
- Check the employment details Use the employer’s records to check the details the declaration confirms: employment status and history, salary and hours worked. Review them as you prepare the form so the declaration reflects the employee’s employment information.
- Choose a submission route For a manual declaration, prepare the form for email or labour-centre submission. If the employer has an electronic payroll system, consider the live payroll-file route or a visit to a nearby labour centre.
Questions & answers
What does the employer declaration confirm?
The UI.19 confirms an employee’s employment status and history, salary and hours worked. Check those details in the employer’s records while preparing the declaration.
Which file should I look for?
The Department of Employment and Labour forms catalogue lists UI19_employers declarations. Use that name to identify the employer declarations PDF in the catalogue.
Where can I email a completed manual form?
Send a completed form for manual declarations to uif.declarations@labour.gov.za.
Can I submit a manual form in person?
Yes. Labour centres continue accepting the submission of manual UI-19 forms at all labour centres. This route is for manual UI.19 submissions.
What can an employer with electronic payroll send?
An employer with an electronic payroll system may send live payroll files to Declarations@labour.gov.za, or visit a nearby labour centre for services.
Is the payroll-file route the same as emailing a manual form?
They are separate submission routes. A completed manual form can be emailed to uif.declarations@labour.gov.za; an employer with electronic payroll can send live payroll files to Declarations@labour.gov.za.
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Sources
Govnet is an independent information portal. Generated PDFs are unsigned drafts.